Blog » The Ultimate Checklist for Planning a Yacht Event in Fort Lauderdale

The Ultimate Checklist for Planning a Yacht Event in Fort Lauderdale

By Isabella Stark

February 15, 2024

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Fort Lauderdale, often hailed as the yachting capital of the world, offers an unparalleled setting for hosting events. With its intricate network of canals, stunning ocean views, and vibrant atmosphere, the city is more than just a scenic backdrop; it’s a destination that promises an unforgettable experience. Opting for a yacht event in Fort Lauderdale allows you to blend the luxury of high-end venues with the unique charm of being on the water. Whether it’s for a corporate gathering, a wedding, a milestone celebration, or simply a luxurious get-together, South Florida’s yachting scene is unmatched in its ability to deliver an extraordinary event experience in Fort Lauderdale.


Chelsea Tulley
Chelsea Tulley
I organized a short 3h charter for a corporate group with the help of Isabella from Charter One. Everything was smooth and easy - from selecting options to ensuring we were prepped before the trip. Day of, everything was great - service was perfect, the yacht was even better than expected. I would definitely recommend using Charter One.
Tonya May
Tonya May
If you are looking for a one stop shop- this is the cruise to take! Isabella is great and has a great attention to detail and very responsive in her communication. This was a corporate lunch cruise that we took on Charter One Yachts. We had 35 people and the space on the yacht was spacious and you never felt crowded at all. The crew had excellent hospitality service and was really attentive to detail. The food was so fresh and delicious. You will not be disappointed booking a trip on Charter One Yachts.
Angelica Rufin
Angelica Rufin
Great staff, food, and experience. Had the opportunity to book a special evening for my company with Charter One Yachts, and the dinner cruise was everything and more. Thank you Charter One team.
Sandy Hyland
Sandy Hyland
I recently had a corporate event with customers and got a chance to work with the Charter One Yachts team. I've had the pleasure of working with the front office to crew members onboard the yacht.Pre-event, with the little time I had to put together the event, the COY team promptly responded to my inquiries and checked in with me for the items I owed them. I've had some substitution requests for the menu and they were very accommodating to our needs.During the event, first, we were greeted by the friendly crew, then the evening continued with excellent service. The guests commented how accommodating the crew members are, not just during the dinner service, but throughout the entire experience.I would definitely work with them again!
Nicole La Poche
Nicole La Poche
Recently held an 80th birthday party for my dad aboard the Summer Wind and everything turned out perfectly. Isabella was a pleasure to work with. Super responsive and helpful and open to anything we wanted. I was very impressed with the food and The crew were amazing. Everyone made it their mission to make sure we had a great time and we did!! Would definitely plan another party with Charter One.
Jake Navon
Jake Navon
Beautiful ship! We hosted our company party this year on Charter One yachts and I was blown away to say the least! The ship was beautiful and the crew members were all highly trained professionals who are passionate about their work and are dedicated to making your experience unforgettable. They are knowledgeable about the local area and can provide valuable insights into the best places to visit and the most scenic routes to take. Charter One Yachts is also very accommodating to special requests, whether it's a specific type of cuisine, custom decorations, or even a special itinerary. They work closely with their clients to ensure that every detail is taken care of and that their expectations are exceeded.
Judith Levis
Judith Levis
Just had a birthday party for 41 people on Saturday on the Yacht Summerwind. Isabella was very a accommodating and easy to work with. . I was more than delighted at the condition of the boat, the appetizers and delicious food served and most of all the attentive personnel/ servers. It was a first class experience from start to finish. I would not hesitate to use them again in the future.
MValentina Perez
MValentina Perez
We hosted our 2022 Holiday party with Charter One Yachts, which included a wonderful buffet, a DJ and dancing. The crew was amazing at delivering excellence in service, timing everything with such precision a well as meeting the needs of all the passengers. The DJ provided the perfect balance to end the night with so much fun, laughter and dancing. A good time was had by all. Thank you, Charter One for delivering!
Isabella Stark
Isabella Stark
The BEST experience! Incredible food, well-maintained boat, and the most amazing crew.
Stacey Makin
Stacey Makin
Beautiful Yachts! Great service! Will definitely book with them again.

Defining the Purpose and Theme of Your Yacht Event in Fort Lauderdale

The first step in orchestrating a successful yacht event in Fort Lauderdale is to define its purpose. Are you looking to impress business clients, celebrate a personal milestone, or gather friends for a special occasion? The event’s purpose will guide all subsequent decisions, from the yacht selection to the menu. Once the purpose is established, consider the theme. Fort Lauderdale, with its diverse and rich culture, provides ample inspiration. Themes can range from a sophisticated black-tie gala to a laid-back tropical soirée. The theme sets the tone for the entire event and is a key factor in creating an immersive and memorable experience for your guests.

Selecting the Perfect Charter Yacht in Fort Lauderdale

Choosing the right Fort Lauderdale yacht rental is critical for the success of your yacht event. In Fort Lauderdale, you have access to a wide array of yachts, each offering different amenities and capacities. When selecting a yacht, consider the size of your guest list, the nature of the event, and any specific requirements you may have. For instance, if your event calls for formal dining, look for yachts with large dining areas. If entertainment is a focal point, ensure there is ample space for performances. Charter One Yachts, for example, offers room for up to 50 people on its classic yacht, The Summer Wind, and is proud to be recognized as a top provider of a luxury yacht charter in Fort Lauderdale.

Budgeting for Your Fort Lauderdale Yacht Event

Creating a budget for your yacht event in Fort Lauderdale is one of the most important planning aspects. Consider every element of the event — the yacht rental, catering, entertainment, décor, and any additional services like photography or transportation. Remember, the size and type of yacht, along with the duration of your event, will significantly influence the cost. It’s advisable to discuss your budget with the yacht charter company at the outset; they can provide valuable insights and suggestions to maximize your budget while ensuring your event remains sophisticated and enjoyable.

Guest List and Invitations: Who to Invite

Your guest list is a pivotal component of event planning, especially for a yacht event in Fort Lauderdale, where space is a premium luxury. The number of attendees will not only determine the size of the yacht needed but also impact catering and entertainment decisions. Once your guest list is finalized, the next step is to send out invitations that reflect the elegance and exclusivity of a yacht event in Fort Lauderdale. Invitations should align with the event’s theme and provide guests with all necessary details, including the boarding location, time, dress code, and any other pertinent information.


Catering and Menu Planning on a Yacht

Catering is a central element of any event, more so on a yacht where the dining experience can be a highlight. Charter One Yachts offers a plethora of catering options, from formal sit-down dinners to casual buffet-style meals. Collaborate with the yacht’s culinary team to design a menu that reflects the theme of your event and caters to the diverse palates of your guests. Whether it’s local seafood delicacies or international gourmet cuisine, the quality of food and presentation can significantly elevate the overall yacht event in Fort Lauderdale experience.

Entertainment and Activities on Board a Yacht Event in Fort Lauderdale

Selecting the right entertainment is crucial for engaging and delighting your guests. In Fort Lauderdale, the options are as vast as the ocean. Live music, from jazz bands to string quartets, can add an air of sophistication to your event. DJs or themed performers can create a high-energy atmosphere. Additionally, consider incorporating interactive experiences like wine tastings or live cooking demonstrations.

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Decor and Setting the Scene on the Yacht

The decor of your yacht event in Fort Lauderdale should complement the vessel’s natural elegance while aligning with your chosen theme. In a Fort Lauderdale yacht event, the aim is to enhance the existing beauty of the yacht and its surroundings. Elegant floral arrangements, sophisticated lighting, and thematic table settings can transform the space into a stunning venue. Collaborate with event designers or utilize the expertise of Charter One Yachts’ team to select decorations that are not only beautiful but also practical in a maritime setting.

Logistics and Planning: Ensuring a Smooth Yacht Event

Effective logistics planning is essential for a successful yacht event in Fort Lauderdale dinner cruise. This includes coordinating arrival and departure times, managing vendor deliveries and setups, and ensuring a smooth flow of the event itinerary. It’s important to consider the tide schedules and weather forecasts for Fort Lauderdale, as these can impact your event. A detailed timeline should be established, outlining every aspect of the event from start to finish. Regular communication with the yacht charter company and vendors is key to ensuring that all elements come together seamlessly on the day of the event.

Safety Considerations and Protocols for a Yacht Event in Fort Lauderdale

Safety is paramount in any event, especially when it involves being on the water. Ensure that the yacht is equipped with all necessary safety gear, and familiarize yourself with the safety protocols and emergency procedures. The crew aboard Charter One Yachts are trained professionals who prioritize the safety of all guests while maintaining a discreet presence. Discussing safety arrangements beforehand with the charter company will provide peace of mind for you and your guests.

Capturing Memories: Photography and Videography at Sea

Preserving the memories of your Fort Lauderdale yacht event is as important as the event itself. Professional photography and videography can capture the essence of your celebration against the stunning backdrop of the sea and skyline. Consider hiring photographers or videographers who specialize in maritime events to ensure they capture the dynamic and unique aspects of a yacht setting. These visuals will serve as a cherished reminder of your special event.

Finalizing Details with Charter One Yachts

As the yacht event in Fort Lauderdale approaches, finalize all details with Charter One Yachts. Confirm the guest count, menu selections, entertainment lineup, décor arrangements, and any special requests. The team at Charter One Yachts is dedicated to ensuring that your event is executed flawlessly, reflecting their commitment to excellence in service and attention to detail.


Call Charter One Yachts to Plan Your Yacht Event in Fort Lauderdale

Planning a yacht event in Fort Lauderdale is an exciting venture, and Charter One Yachts is here to make it a reality. With their classic yacht, personalized service, and commitment to excellence, your event is guaranteed to be a resounding success. Contact Charter One Yachts today by calling 954-833-4731 to start planning your ultimate yacht event in the heart of Fort Lauderdale — a celebration that will be remembered for years to come.

FAQs About Planning a Yacht Event in Fort Lauderdale

What types of events are suitable for a yacht in Fort Lauderdale?

Fort Lauderdale’s beautiful waterways make it an ideal location for a wide range of yacht events. You can host corporate events in Fort Lauderdale, weddings, birthday parties, anniversaries, graduations, or even casual get-togethers. The serene backdrop of Fort Lauderdale’s coastline adds a special touch to any occasion.

How many guests can I accommodate on a Fort Lauderdale charter yacht?

The capacity for guests depends on the specific yacht you choose for your event. Charter One Yachts’ classic yacht, The Summer Wind, can accommodate up to 50 people for everything from a private yacht charter for 20 people in Fort Lauderdale to larger parties.

Can I customize the itinerary for my yacht event in Fort Lauderdale?

Absolutely! We encourage you to customize the itinerary to suit the theme and style of your event. Whether you want to cruise along specific landmarks or anchor at a scenic spot, our team will work with you to plan the perfect route for your yacht event.

What catering options are available on Fort Lauderdale charter yachts?

Charter One Yachts offers a range of catering options to suit any type of event. From gourmet multi-course meals and buffet spreads to cocktail receptions with canapés, our catering services can be tailored to your preferences and dietary requirements.

Are there entertainment options for yacht events in Fort Lauderdale?

Yes, a variety of entertainment options are available for yacht events in Fort Lauderdale. This includes live music, DJs, magicians, or themed entertainers to enhance your event. Our team can help coordinate the entertainment to match the style and atmosphere of your gathering.

What should I consider when planning a yacht event in Fort Lauderdale?

When planning a yacht event, consider the size of your group, the type of event, your budget, the preferred date, and any special requirements or themes. It’s also important to think about the catering, entertainment, and activities you would like to include.

Can I have a themed event on a Fort Lauderdale charter yacht?

Themed events are a great fit for yacht charters in Fort Lauderdale. Whether you’re thinking of a nautical theme, a tropical luau, a glamorous gala, or any other theme, our team can help bring your vision to life with appropriate decor, menu, and entertainment.

How far in advance should I book my yacht event in Fort Lauderdale?

We recommend booking your yacht event as early as possible, especially if you have specific dates in mind. This ensures you have enough time to plan and customize your event to your liking.

Is it possible to view the yachts before booking an event?

Yes, we encourage you to schedule a viewing of our yacht. This allows you to get a feel for the space and discuss in person how it can be tailored to suit your event needs.

Isabella Stark has been with Charter One Yachts since January 2016. She graduated from The University of Florida with a Bachelor’s in Communications and met Matt and Lauren Talchik during her internship with the Winterfest Boat Parade. Isabella has lived in Fort Lauderdale for most of her life. She is married, and has two little girls who love visiting the crew on The Summer Wind. Isabella loves coordinating special occasion charters and proudly says that she loves her job.

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